When you are invited to an ActivityInfo database, the database owner is trusting you to take precautions to keep your passwords and devices secure. Failure to take appropriate precautions puts your organizations, and the people it serves, at risk.
This article outlines the risks to your account security, and the steps you can take to mitigate these risks.
Enable two-factor authentication
Secure your ActivityInfo account by using two-factor authentication (2FA). If you’re using a private email address to login to ActivityInfo, see these instructions below:
- Enable two-factor authentication for your Gmail account
- Enable two-factor authentication for your Outlook.com, Hotmail or Live.com account
If you are using your work email, ask your IT administrator’s help to enable Single-Sign On (SSO) with ActivityInfo and ideally turn on two-factor authentication for all your organization’s staff.
If you can’t enable two-factor authentication, then you should at least use a password manager. If you’re looking for a free option, we recommend Bitwarden.
Anti-virus and anti-malware
If you are using Windows or MacOS Laptop, you should ensure that you have an up to date virus scanner installed.
If you are looking for a free option, we recommend Bitdefender.
Another good option, particularly for small NGOs, may be Chromebooks, which are both low cost and designed to mitigate the risk of viruses and malware almost entirely.
Harddisk encryption
If your computer is lost or stolen, your ActivityInfo account will be at risk unless your device is encrypted. Nearly all Android and iPhone devices are now encrypted by default, but most laptops are not. Following these instructions to turn on harddisk encryption:
Enable Lockscreen
All computers that you use to access ActivityInfo should be configured to lock automatically when not in use. This prevents others from accessing your ActivityInfo account if your device is lost or stolen, or if you leave your laptop unattended.